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Start a Project

HOW TO START A PROJECT:
 

Step 1:   Determine the Project Type based on the definitions below.

Step 2:   Request a Project.   Complete the Project Intake Request document for all projects other than a Maintenance Project as defined below.  A Maintenance Project is accomplished via a Service Request.


***You may download the Project Intake Request Instructions for assistance in completing your request.***


The Project Intake Manager will help you define the goals and scope of your projects, large or small, and establish a budget within your department or unit’s means.  The Project Intake Manager will also help determine the best strategy to get your project completed on time and on budget, including working with outside consultants and contractors.  Infrastructure Properties & Planning’s staff of architects, engineers, designers, tradespeople, and other facilities professionals are available to help make your project a success.

If you have any questions, please contact the Project Intake Manager.

 


PROJECT TYPE DEFINITIONS:

 

Stand Alone Project

A facilities-related contract that is executed to complete a specific scope of work that is not associated with a capital project or a small project.  Multifaceted e-B/Kuali integration is not required for this classification. 

  • These projects are typically managed by College/Unit personnel or Facilities Management Planners and follow simplified eBuilder processes

    Maintenance Project

    Facilities Management (FM) provides maintenance, grounds, and custodial services to the entire campus. FM serves as a partner within the zone structure for the Contract Colleges (CC)Endowed (EN), and Student & Campus Life (SCL) zones.  Project could include planned or critical maintenance with a Total Project Budget less than $100,000.

    • These projects are typically managed by College/Unit personnel or Facilities Management Planners through Maximo

     

    Small Project

    A project with an estimated total project cost of less than $100,000 that must be held to a fixed budget or must be tracked against capital plan line items; may have one or more contracts, Maximo work orders, and general expenses associated with it. 

    • These projects are typically managed by College/Unit personnel and follow simplified eBuilder processes

     

    IDIQ Project

    Indefinite Delivery / Indefinite Quantity (IDIQ) Agreement provide flexibility that is often needed to meet the demand for efficient and effective contracting of painting services that are needed throughout the calendar year.  Cornell currently has IDIQ contracting available for the painting, special inspections & testing and limited desgin services related to small projects.

    • These projects are typically managed by College/Unit personnel or Facilities Management Planners and follow simplified eBuilder processes

    Capital Project

    A capital project is defined as any activity to acquire, develop, improve and/or maintain a capital asset for the university with a project budget greater than $100,000. Capital projects may include capital leases and third party developer projects. The threshold for inclusion in the annual capital budget and five-year capital plan is a total project cost greater than $250,000, in addition to the principles and criteria contained in the Capital Project Funding Guidelines.

    • Projects less than $2M may be IPP Administration or College /Unit managed depending on the needs of the project
    • Projects over $2M are managed by IPP Project Administration
    • Capital Projects over $2M may be managed by College/Unit Personnel with Project Intake Committee approval

       

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          Primary Contact Information:

          Rachel A. Fives
          Project Intake Manager
          607-254-4498
          rak238@cornell.edu


          102 Humphreys Service Building
          Ithaca, NY 14853